The Commission recognizes that change at institutions of higher learning is constant, and it supports change to improve educational quality. The Commission has defined specific conditions under which the institution needs to obtain authorization before implementing changes because they may affect accreditation.
New Expectations for Competency-Based Education
On December 19, 2014, the U.S. Department of Education issued a Dear Colleague Letter (GEN-14-23) that set new expectations for accreditors with regard to the approval of direct assessment and competency-based programs. In addition, HLC has been under audit by the Office of Inspector General (OIG) of the U.S. Department of Education related to its review of direct assessment programs, and new expectations for HLC's approval protocols are arising out of the audit process.
HLC will be working between now and May 15 to change its protocols for review of direct assessment and establish new protocols for review and approval of competency-based education. These changes are important to quality assurance, and they reflect the requirements now expected of regional accreditation. HLC has removed its application for new direct assessment programs from its website pending revision.
Please contact your staff liaison if you have questions.
Commission Policies on Institutional Change
In June 2010, the Commission’s Board of Trustees approved new and updated policies on substantive change. These policies are:
Institutional Change - INST.F.20.040
Review of Institutional Change - INST.F.20.050
Monitoring of Institutional Change - INST.F.20.060
An institution’s Institutional Status and Requirements Report (ISR) identifies any stipulations that may affect the institutional change process. An ISR may be requested by an institution's CEO or Accreditation Liaison Officer.
Any affiliated institution may request at any time Commission review of changes it plans to introduce. The only institutions limited in this regard are those appealing a decision of the Commission. The change process can take anywhere from ninety days to eight months depending on the breadth of the change and the appropriate approval process. Review the Commission's Overview of Substantive Change for complete information regarding the change process.
Based on the category of change, the institution may be required to:
- receive Prior Commission Approval
- submit Notification to the Commission, or
- participate in the Notification Program for Additional Locations if the institution has received Commission permission.
Prior Commission approval. Institutions will apply for and obtain prior Commission approval for the following changes:
- New Program
- Certificate Program
- Clock or Credit Hour
- Branch Campuses and Additional Locations
- Distance Delivery
- Contractual Arrangements
- Consortial Arrangements
- Mission or Student Body
- Length of Term Affecting Allocation of Credit
Changes requiring Commission notification are detailed in Commission Policy Defining Institutional Change. Institutions will notify the Commission of changes requiring Commission notification through the Institutional Update or through scheduled Commission evaluations.
Notification Program for Additional Locations. The following application is for institutions actively managing more than three locations and would like access to the Commission's Notification Program. To apply, an institution must have evidence based on at least three active, Commission-approved additional locations.
Application for the Notification Program for Additional Locations
Any institution affiliated with the Commission that is in the process of closing an existing location or branch campus is obliged to provide for the welfare of enrolled students who have invested their time, energy, and money in attending the institution. The institution documents its preparations through a Teach-Out Plan. The institution is required to inform the Commission of its circumstances and to receive formal Commission approval of the Teach-Out Plan prior to initiating it.
Teach Out of an Existing Location or Branch Campus
The Commission does not review or approve the arrangements an institution makes for enrolled students when it is discontinuing a program of study, but it expects that appropriate arrangements will be made.
Most change processes are subject to a fee. Visit the Fee Schedule for questions about the costs attributed to the Institutional Change process.
The Commission has developed a cost estimator for comprehensive visits and focused visits based on the fee schedule for the fiscal year 2012–2013.